Activate and Use QuickBooks Direct Deposit

Today in this article, you get to know how you can activate and use QuickBooks direct deposit conveniently. The process with detailed steps is mentioned so that you can do it on your own.

In the business, you are required to manage all the things and the main thing is to manage the pays and ins and outs in your organization. You have to manage the database according to the employees who are new ins and who are no longer working in the organization. To manage that database for direct deposit of QuickBooks, the implementation of the process is explained here by our experts.

About Direct Deposit

At its most basic level, direct deposit is an electronic transfer of funds from one bank account to another. As an employer, this guarantees that the right amounts are sent to your employee’s bank account from your corporate bank account.

Direct deposit, on the other hand, denotes an electronic payment made straight from your bank account by your employee.

Direct deposit is a great approach for both you and your employees to make payday go more smoothly.

However, make sure your payroll procedure is adaptable, simple to set up a direct deposit for employees, and you know they’ll be paid on time. You can quickly set up, delete, and update direct deposit service for your employees once you’ve started direct deposit for your business in QuickBooks Desktop Payroll.

Some information that is required before setting up direct deposit for QuickBooks

1. Customer account details must be stored in the United States; ACH systems used outside of the United States are different and do not work with QuickBooks Desktop.
2. For savings accounts, the employee would need to get the deposit routing number from the bank or other financial institution.
3. Tell the payment cards’ routing card provider and account number information.
   Workers’ money market accounts, as long as they permit ACH transactions, can be utilized for direct deposit.
4. Request that the employee checks with their bank to see whether the money market account may be tagged as a savings or checking account.
5. You must also enter bank account information directly from a check rather than a deposit slip, as deposit slip information isn’t valid for direct deposit.
6. If the employee’s bank recommends that the account be designated as a money market, inform them that QuickBooks Desktop only allows money market accounts.

How to use QuickBooks direct deposit for employees?

To use the direct deposit in QuickBooks you have to do the setup of it properly. After that, activate and use QuickBooks direct deposit. To do the setup follow the below-mentioned procedure and go ahead. The steps are:-

1. Open your QuickBooks software
2. Go to the menu on top and click on the Employees option
3. From the drop-down menu, select the Employee Centre option
4. In this, you get the employee list, search for an employee for which you want to do the setup
5. Double-click on the employee’s name
6. After that, open the Payroll tab from the open up window
7. Hit on the button named Direct Deposit
8. Click on the Direct Deposit for option
9. Select a deposit to paycheck or select 1 or 2 accounts according to your ease
10. Fill in the information of the employee’s financial institute. Make sure you mention the correct information
11. If you have mentioned 2 accounts then you have to mention the percentage or amount
12. After this, click on the OK button for saving the information
13. It asks you for the PIN for direct deposit and then you are done with setting up direct deposit in QuickBooks.

For editing the information of employees direct deposit in QuickBooks

If you want to update or correct the information then you have to use the editing process to get it done. You have to follow the few steps to get it done:-

1. Open the QuickBooks
2. Now, open the Paycheck in it
3. Click on the Paycheck detail window
4. Uncheck the checkbox from the option Use Direct Deposit
5. After that, click on the Save and Close button to save these changes
6. Open the Paycheck again and then click on the Direct Deposit option
7. Now, you are done with the editing of updating information of employees’ direct deposit in QuickBooks account.

To delete direct deposit from employees profile

You can easily remove an employee from the direct deposit. It is done when you don’t want to pay them using direct deposit or the employee is not in the organization. Here are the steps to remove employees from QuickBooks direct deposit:-

1. In QuickBooks, click on the Employees menu option
2. Further, select the option Employee Center
3. Go to the employee specifically whose information you want to remove and double-click on it
4. Click on the Payroll tab to make changes to it
5. In this tab, click on the Direct Deposit button
6. Now, click on the remove button to remove the employee from direct deposit.

Conclusion

In conclusion, you get to know that it is easy to activate and use QuickBooks Direct Deposit. All the detailed steps are mentioned in the above article so you can easily do it effectively and conveniently. If you are facing any issues then connect with us through our website Dancing Numbers.

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